Keeping every break-room bulletin board up to date is about to get easier. Under Senate Bill 33, Ohio employers may satisfy state posting rules by putting certain labor-law notices online as of July 20, 2025.¹ This change lets HR teams serve an increasingly remote workforce while cutting paper clutter, as long as the digital notices are as easy to find as a physical poster.
Background
| What | Details |
|---|---|
| Effective date | July 20, 2025 (91 days after SB 33 was filed).¹ |
| Who’s covered | All private and public employers with Ohio posting duties. |
| Mandatory? | No, digital posting is optional. Physical postings are still allowed.¹ |
| Federal posters | Unchanged. Federal notices (FLSA, FMLA, OSHA, etc.) must still appear where on-site employees can see them.² |
Notices You May Post Online
- Minimum Fair Wage Standards (state minimum wage)
- Minor Labor Law (child-labor abstract)
- Workers’ Compensation certificate & rebuttable-presumption poster
- Prevailing Wage notice (state contracts)
- Civil Rights / Fair Employment Practices (must also be publicly accessible)
- Public Employment Risk Reduction Program (PERRP) (for public employers)³
Ground Rules for Going Digital
- Equal access. The site (Intranet, employee portal, or other webpage) must be reachable by all employees, including those with disabilities.³
- Civil-rights poster must be public. SB 33 singles out the Ohio Civil Rights notice for open internet access.³
- Do you have remote-only workforce? You may already satisfy some federal posters electronically; SB 33 simply aligns state rules.²
- Recordkeeping. Keep proof of posting (e.g., screenshot with URL and date) in case of audit.
Action Steps for HR & Payroll Teams
- Pick your platform. Confirm your portal or payroll or HR system is suitable for housing labor law postings and meets relevant requirements.
- Upload current posters. Use the latest state-issued PDFs; set calendar reminders for annual minimum-wage updates.
- Notify employees if necessary.
- Document the change. Update your compliance checklist so future audits show a clear paper trail.
Links to official posters:
Download them directly from:
- Ohio Department of Commerce – Labor & Worker Safety – state minimum-wage, child-labor, and prevailing-wage posters. (com.ohio.gov)
- Ohio Civil Rights Commission – Workplace “Know Your Rights” Poster – fair-employment notice that must also be publicly accessible under SB 33. (civ.ohio.gov)
- Ohio Bureau of Workers’ Compensation – Certificate & Posters – certificate of coverage and other workers’ comp postings. (info.bwc.ohio.gov)
Disclaimer: The information contained herein is not intended to be construed as legal advice, nor should it be relied on as such. Employers should closely monitor the rules and regulations specific to their jurisdiction(s) and should seek advice from counsel relative to their rights and responsibilities. For case-specific guidance, consult counsel or review SB 33’s full text on the Ohio General Assembly site.
¹ (govdocs.com, workforcebulletin.com, vorys.com)
² (jjkeller.com)
³ (workforcebulletin.com, govdocs.com)